• Fill out Personal Reimbursement Form and sign as claimant and return to the Business Office with original itemized receipts.
  • Please do not purchase personal items on same receipt as business items.
  • Please do not staple reimbursements/travel documents together==> please paper clip.
  • Please do not highlight receipts or tape over print on receipts, as it will erase the receipt ink.
  • Receipts need to show “Paid,” or zero balance due.
  • Need who, what, when, where and why for ALL travel and personal reimbursements. Please include all backup documentation – agenda for conference/meeting, flyer for event, list of attendees if for a meeting where meals were provided.
  • You can include multiple receipts on one personal reimbursement.
  • Please do not use personal credit cards when you can use the campus credit card. If you pay for a conference registration fee with personal funds, it cannot be reimbursed until after the event has passed.
  • If a cancelled check is used as proof of payment, the claimant will need materials showing the amount and copies of both sides of the cancelled check.