To use the OSU-Cascades Purchasing Card (credit card), you need to complete an online test. Purchasing cards can only be used by regular faculty, staff and student employees.

Go here for the OSU Purchasing Card test. Review the OSU FIS Policy 03-140-206 before completing the test. Please send an email to Purchasing when you pass the exam with a screen shot of your score. Once you have passed the exam, you will need to sign the user agreement.

Authorized users, please do NOT: write down or store the card number, make a copy of the card, email the card number, or sign up for autorenewals.

Please always call for the card number when you are ready to enter it online and return receipts within 1-2 business days; send receipts to Purchasing.

For lodging: Make sure you let the hotel know that the card will not be present and you should fill out a credit card authorization form to fax back. At checkout, please ask for an itemized receipt and return to the Business Office, separate from your TRES claim. 

The following are typical uses for the OSU Purchasing Card:

  • Office supplies
  • Software and equipment (upon prior approval)
  • Teaching and research supplies
  • Conference registrations
  • Subscriptions to newspapers, journals and periodicals
  • Reference materials such as books
  • Lodging (lodging room and tax only – must be conference hotel or fall within per diem rates for area)

 No food/beverages allowed on the card.  Here is a brief list of unallowable items:

  • Personal Purchases
  • Cash Advances
  • Gift Cards
  • Inter-Departmental Expenses (Use a journal voucher - please see Business Office)
  • Travel or Hosting Related Expense
    • Transportation Fares - e.g. airfares, bus fares, train fares, ferry, etc.
    • Misc. Lodging Charges e.g. room service, movies, phone, laundry service, etc.
    • Meals
    • Food / Groceries
    • Alcoholic Beverages
    • Entertainment