Fill out a Personal Reimbursement Form, sign as the claimant and return to the Business Office with original itemized receipts taped to 8.5' x 11' paper.
Please do not purchase personal items on the same receipt as business items.
Please do not staple reimbursements/travel documents together==> please paper clip.
Please do not highlight receipts or tape over print on receipts, as it will erase the receipt ink.
Receipts need to show “Paid,” or zero balance due.
Need who, what, when, where and why for ALL travel and personal reimbursements. Please include all backup documentation – agenda for conference/meeting, flyer for event, list of attendees if for a meeting where meals were provided.
You can include multiple receipts on one personal reimbursement.
Please do not use personal credit cards when you can use the campus credit card. If you pay for a conference registration fee or other travel expenses with personal funds, it cannot be reimbursed until after the event has passed.
If a canceled check is used as proof of payment, the claimant will need materials showing the amount and copies of both sides of the canceled check.
Turn in with 60 days of oldest receipt or return from trip.