• File your Personal Reimbursement through Concur, found through your employee MyOregonstate portal.
  • Please do not purchase personal items on the same receipt as business items.
  • Receipts need to show “Paid,” or zero balance due.
  • Need who, what, when, where and why for ALL travel and personal reimbursements. Please include all backup documentation – agenda for conference/meeting, flyer for event, list of attendees if for a meeting where meals were provided.
  • You can include multiple receipts on one personal reimbursement.
  • Please do not use personal credit cards when you can use a university credit card. If you pay for a conference registration fee or other travel expenses with personal funds, it cannot be reimbursed until after the event has passed.
  • If a canceled check is used as proof of payment, the claimant will need materials showing the amount and copies of both sides of the canceled check.
  • Turn in with 60 days of oldest receipt or return from trip.