Are you planning on moving out of your space on campus? Please be sure to follow these steps in their entirety to ensure you are complying with the terms and conditions of your contract. If you have any questions about the process, please ask your Resident Director or email housing

Before you move out

Useful Links: OSU-Cascades UHDS Contract

Moving out flowchart

Steps to a Clean Room


  1. Remove all belongings from your room.
  2. De-loft your bed and return it to the desk.
  3. Take out your trash and recycling to the appropriate receptacles outside.
  4. Ensure all original furniture is in the room. You are responsible for all missing or broken furniture.
  5. Completely clean your room. Cleanliness is the absence of dirt, including dust, stains, bad smells and garbage. Cleaning is not only about appearance, but is critical to the overall health and productivity of the hall's residents. For your room, cleanliness upon checkout includes, but is not limited to:
    • All room surfaces wiped down (i.e. window sill, desk top, walls, etc.). Floors are swept or vacuumed.
    • Desk and dresser are emptied and wiped down.
    • Room door, ceiling, and walls are free of tacks, tape, adhesive strips, moon / stars / comets.
    • Mattress is wiped down and bed is assembled correctly.
    • Room window has the screen in place and is free of stickers, smudges, cobwebs, etc.
    • All furniture is clean and in the condition that was noted upon check-in. Discrepancies may result in fees being assessed.
    • Trash and recycling bins have been emptied and are clean inside.
    • Toilet, shower, and sink surfaces are all wiped down.
    • Stove range is wiped down (if applicable).

Remember:  Failure to follow all of the proper checkout procedures may result in an improper checkout fee of $50.00 or a cleaning fee up to $250.

Frequently Asked Questions

What if my roommate is staying in the room?
Complete the cleaning process for your side of the room. UHDS staff will still check the garbage can, window, and floor, to ensure cleanliness, so it is important to make sure that these common spaces are clean upon your check-out.

What happens to my mail when I checkout?
Be sure to update your address at Student Online Services to where you will be receiving mail as soon as you know your new address. Change of address forms can be found at the front desk or the mailroom. Mail is held for up to one week after your checkout date, and is forwarded by the Post Office for six months. If you did not update your address with the Post Office, your mail will be returned to sender, so please update your address with the various companies and people from whom you receive mail.

Will I be charged a cancelation fee?
A cancelation fee is assessed if you will remain a student at Oregon State University - Cascades. Please refer to the Housing and Dining Contract for specific information on cancelation fee criteria.

What if I don’t agree with a UHDS charge on my account?
If you disagree with any of the fees that you have been assessed, please go to MyUHDS  and follow the instructions provided through the ‘Petition of Financial Appeals’ link to submit a Petition of Financial Appeal.