OSU-Cascades has a small fleet of university-owned vehicles and Zipcars available to faculty, staff, and students

When considering whether to use a Zipcar or a fleet vehicle, please consider:

  • Zipcars can only be reserved by the driver; therefore, each driver must have their own Zipcar account.

  • Zipcar membership is required prior to making a vehicle reservation and it can take 2-3 business days to get a new driver approved. 

  • All drivers of fleet vehicles must complete the vehicle waiver; van drivers must complete the additional safety training. Please complete the waiver 48 hours in advance of the trip.

  • Students cannot reserve a fleet vehicle without a faculty or staff member sponsor.

zipcar logo


Who can reserve a Zipcar? Everyone! Students, staff, faculty, and members of the public can reserve Zipcars by the hour or day.


Zipcar provides the freedom to be you and the wheels to get you there. Student can sign up for discounted annual membership for $15/year at zipcar.com/osucascades. If you sign up using the mobile app, you can use your smart phone to reserve and unlock/lock the Zipcars.

Contact Transportation Services to find out if discounts are available for student membership.


Zipcars can be reserved for personal or business trips by faculty and staff. 

If your primary purpose for driving a Zipcar is business-related trips, please following these steps to create your Zipcar business account:

  1. Please consider your primary purpose for signing up for Zipcar membership. If your primary purpose is for business trips, please send an email to one Academic Dean (Julie, Ron, or Kara) describing the purpose and need for a business account.
  2. Go to zipcar.com/osucbusiness to sign up and create your business account. There is no cost to sign up for a business account.
  3. If you need access to a vehicle within 2-3 business days, please contact Casey to get a Zipcard in person. Otherwise, Zipcar will mail you a card via snail mail (5-7 days).
  4. Once your Academic Dean confirms membership via email to casey.bergh@osucascades.edu, your account will be activated, pending Zipcar approval.
  5. For each trip made for business purposes, please enter an index code when making the reservation. This charge will go toward in-state travel budgets.
    • Standard Zipcar rates will apply, but OSU-Cascades will subsidize the cost of full-day or multi-day business trips to make it comparable to a rental car or fleet rate.
    • Keep in mind that during winter weather, a vehicle with all-wheel drive may be the safest option and rental car companies charge a premium for SUVs, but our Zipcar rates are fixed.

To sign up for a discounted membership for personal trips, go to: zipcar.com/osucstaff


Please go to zipcar.com/osucascades to sign up for a community member account. One zipcar lives at 1500 SW Chandler Avenue and all trips must start and end there.


OSU-Cascades Fleet Vehicles

Current fleet vehicles include: a 12-passenger Sprinter van (no towing, yet), a 12-passenger Chevy van (with towing package), and a Ford F-250 Truck (with towing package).

Employees can reserve the OSU-Cascades van or pick-up truck for university-sponsored purposes. The reservation must be made by an employee of OSU-Cascades, but students can drive if they complete the waiver and van test.

Reservations for fleet vehicles are available on a “first-come, first-serve” basis and are limited to the vehicles available. If a fleet vehicle is not available, consider reserving a Zipcar, using Enterprise rental, or renting from Central Oregon Community College.

Each fleet vehicle that is available for general use has a unique calendar in Microsoft Outlook, which shows the availability of the vehicle during a given time and on a given day. You must reserve the vehicle through Outlook and only OSU-Cascades employees have access to the calendars; students must work though a member of the faculty or staff to reserve an OSU-Cascades fleet vehicle.

When reserving your vehicle, we recommend building in a “grace-period”, in case there is unanticipated traffic or a meeting runs long. Vehicles can be scheduled back-to-back; therefore, if your trip ends at 2:00 PM, it is very likely someone else will need to use the vehicle starting at 2:00 PM. Vehicles that delay subsequent reservations will be assessed a late fee.

Driver Authorization

Prior to driving an OSU-Cascades Fleet vehicle, you must complete the necessary Online Driver Authorization Form.

If you wish to drive the van, you must complete Van Training.

Please return signed and completed forms and/or a copy of your van test results to the Mail Room (Residence Hall 131A). Please email us with any questions.

Adding Vehicle Calendars to Outlook

For PC Users:

  1. Open Outlook
  2. Select the Calendar tab
  3. Select the “Home” menu
  4. Under “Manage Calendars", select “Open Calendar", “From Address Book“
  5. In the search bar, type “Cascades VEH”
  6. Select the vehicle calendar you would like to view:
    1. /E-Bike Eleanor
    2. /E-Bike Linus
    3. /Truck 17-01
    4. /Van 03-01
    5. /Van 16-02

For MAC Users:

  1. Go to the dates you’d like to reserve a car
  2. Create a meeting
  3. Search for the "Cascades VEH" calendars, add the calendar for the vehicle of your choice (truck, van, etc.) to “To:”
  4. Go to Scheduling and verify the vehicle is available for the entire duration of your trip. 
    1. If available, click on “Appointment” and “Send”
    2. If not available go to “Appointment” and delete the current vehicle calendar and repeat steps 3-4

If the vehicle you need is not available, we have Zipcars available (described above) or we can reserve through Enterprise or COCC. Contact us via email for assistance.

Reservation Changes

  1. Reservations changes or cancelations must be made at least 24 hours in advance, otherwise the user will be charged the daily rate for the vehicle reserved.
  2. In order to make changes, open the Outlook appointment, modify the date and time as necessary, to a time the vehicle is available. 

Vehicle Rates and Fees

A vehicle usage form is provided in all fleet vehicles and must be completed at the end of each reservation. The form facilitates tracking of mileage for billing purposes, scheduling routine maintenance, and estimating needs for fleet expansion. Departments with dedicated vehicles will be responsible to return the completed form to the business office monthly. 

Fleet usage rates will vary based on type of vehicle, but not age of vehicle. For a trip with a duration of 6 hours or less, the user will be charged an hourly rate. For trips in excess of that duration, a daily rate and per-mile rate will apply (for mileage in excess of 50 miles).


Sedan (Not available until Fall 2019)

Van (Two available)

SUV (Not available, use Zipcar)


Hourly (up to 6 hrs)





Daily Rate (Over 6 hrs)





Per Mile (Above 50 mi/day)*





Late Return Charge





Cleaning Fee

$100 - $275

$100 - $275

$100 - $275

$100 - $275

Lost Key Charge





*Fuel surcharges may apply if fuel rates exceed $3.50/hour