Grants

Grants and Research

Proposal Submissions

Proposals: The Office for Sponsored Research and Award Administration (OSRAA) has oversight for all proposal submissions at OSU. Both OSU-Cascades and Academic Colleges support faculty/staff in proposals.

  • Proposals must be submitted through Cayuse and must include project narrative, budget and budget justification.
  • Work with pre-award support in your home college whenever possible. Kira Lueck can also provide support with preparing budgets and helping employees learn to use Cayuse. Shannon or Kira can help connect you with your home college pre-award support, if available.
  • Please route proposals in Cayuse 7+days prior to the deadline for unit (Cascades/College) review so we can get them to OSRAA for their minimum of five working days to review and approve.
  • Pre-approvals. Proposals that have implications for space, large equipment, cost share, or F&A waivers must be approved, with appropriate signatures (see OSRAA Forms website), prior to routing in Cayuse. Email Shannon Lipscomb as soon as you are thinking of submitting with one of these needs (no later than two weeks prior to the deadline). She will assist with pre-review, approvals, and signatures.
  • Cover page and application contact information can be found on OSRAA's Commonly Requested Information website.
  • OSRAA provides resources and periodic training on Cayuse.

Award Monitoring

The PI (Principal Investigator) is ultimately responsible for monitoring their grants, but Research Support Services (RSS) and Cascades Business Office (CBO) are available to help.

  • Grant Reporting System Expense Verification Tool (GRS): provides individuals with current financial status of their grant funds. GRS is located under the Resources tab once you log in to your My.oregonstate.edu portal.
  • If you are having difficulties accessing your online grant reports or wish to delegate monitoring to a research assistant, please contact RSS for assistance.

Grant Supports

CBO

Pre-Award*

RSS

Post-Award
  • Budget & budget justification development/review
  • Pre-award spending index requests
  • Cayuse entry assistance
  • Financial reconciliations & budget projections
*these services are available here when not provided by home unit in Corvallis
  • Regular PI meetings
Post Award
  • Facilitate communications with OSRAA
  • Purchasing & purchase orders
  • Rebudgeting support
  • Vendor invoices & contracts
  • Subaward initiation & monitoring
  • Course buyouts**
  • Cost share tracking
  • Summer salary**
  • Effort reporting
  • Research Equipment Reserve Fund (RERF) award management & support
  • No-cost extension requests
**Contact payroll team via payroll@osucascades.edu  

For CBO supports, please reach out to accounting@osucascades.edu.

For RSS supports, please reach out to RSS.Cascades@oregonstate.edu.

Resource Documents

Resource Links

Explanation of F&A Rates

Important Information

  • All research proposals must be submitted through Cayuse.
  • Equipment and furniture purchased with grant funds is the property of OSU, unless contract states otherwise. Please work with the Business Office for proper disposal.
  • Grant employees are also OSU employees. Employees 0.50 FTE or above are eligible for benefits (e.g., health insurance, paid time off, etc.), business cards, nametags, and vacation payout upon termination. Payroll liabilities will be charged to the grant index. All other expenses must be covered by PI funds.
  • F&A waivers reduce the overall returned overhead to Cascades.

OSU-Cascades Contacts