- Meet the Team
- Purchasing & Reimbursements
- Cashiering & AR
Download this PDF with links and emails embedded into the file to keep a quick reference sheet on your desktop.
Download this PDF for a quick reference guide when reviewing and approving expense reports in Concur.
OSU follows accountable plan rules under IRS regulations. An accountable plan allows organizations to reimburse workers for business expenses without treating those reimbursements as taxable income to the employee. IRS regulations [IRS Reg 1.62-2(g)(2)(i)] require that an employee file reimbursement requests within a reasonable period of time to avoid the reimbursement being subject to withholding taxes and W-2 reporting. In alignment with guidance provided by the IRS, OSU policy defines a reasonable period of time as 60 days from the purchase date or from the date of return from travel.
Because there are administrative costs associated with reporting taxable income to the employee, OSU may also deny reimbursement to employees who regularly turn in reimbursements past the 60-day window.
**When ordering catering please provide the vendor with your name, phone number and index code associated with the order.
Course fees and internal/external fees must be in the OSU Fee Book. If you need a fee set up, please coordinate with Kira Lueck.
Please see Employee Ethical Conduct Policy.
Please fill out this online form.