Moving out of your space on campus?

If you are at the end of your contract with UHDS and are seeking local housing off-campus, visit our off-campus housing page and check out the Bend Living Guide for housing tips and resources.

Student information is protected by the Family Educational Rights and Privacy Act (FERPA). If you need a rental reference from the time you lived on campus, please fill out a Information Release Form on your MyUHDS.

Moving out at the end of the academic year

Follow these steps to ensure your move-out goes smoothly.
  1. Sign up. Set up a check out appointment with a UHDS staff member. Your can schedule your appointment via MyUHDS.
  2. Clean. Move all belongings out and completely clean the room. If you have excess belongings to get rid of, consider donating them. Donation bins are located in each residence hall during June.
  3. Room Inspection. After your room is empty and clean, a staff member from your residence hall will inspect your room. If it is not empty and clean at the time of your appointment, you will be asked to complete those tasks before you can check out.
  4. Check your account. Check your student account at MyUHDS for any charges or fees based on the condition of your room or move out.

Moving out before the end of the academic year

Follow these steps to ensure your move-out goes smoothly.
  • If you are canceling before your Housing and Dining contract begins (move-in):
    • Email University Housing and Dining through your ONID email, including your Student ID number, and specify that you would like to cancel your Housing contract.
    • Watch for a confirmation email from University Housing and Dining, ensuring that the office received your cancellation request.
    • Check your student account at MyUHDS for any charges or fees based on the condition of your move out.


  • Is it a term break (during winter break or spring break)?
    • No, I want to cancel my contract during an academic term: Complete the Cancellation Request found on your MyUHDS page under "Manage my Housing and Dining" and then the "Application" tab. Then, contact and meet with the Resident Director for your building.
      • Note: Moving out before taking any action to notify us while your contract is still current will result in continuing charges, and may result in additional fees for an improper checkout.
    • Yes, I want to move out between terms: Please contact our administrative office for information on how to cancel between terms.


  • If approved to move out:
    • Move all belongings out and completely clean the room.
    • Set up a check-out appointment with your Resident Assistant.
    • Check out with the mailroom to have your ID card dectivated and check for any remaining mail.
    • Check your student account at MyUHDS for any charges or fees based on the condition of your room or move out.

Frequently Asked Questions

  • What if my roommate is staying in the room?
    • Complete the cleaning process for your side or portion of the room. UHDS staff will still check the garbage can, window, and floor, to ensure cleanliness, so it is important to make sure that these common spaces are clean upon your check-out.
  • What happens to my mail when I check out? 
    • Mail is held for up to one week after your checkout date, and is forwarded for 30 days. Your mail will be returned to sender, so please update your address with the various companies and people from whom you receive mail. Be sure to update your mailing address at Student Online Services as soon as you know your new address.
    • If you filled out a Change of Address with the US Postal Service in the fall, you can cancel it within one year at the post office. However, the USPS will not forward mail to a residence from a business like OSU-Cascades, so a new Change of Address is not an option. 
  • Will I be charged a cancellation fee?
    • A cancellation fee is assessed if you move out before the end of your contract but will remain a student at Oregon State University. Please refer to the Housing and Dining Contract for specific information on cancellation fee criteria.
  • What if I don’t agree with a UHDS charge on my account?
    • If you disagree with any of the fees that you have been assessed, please go to MyUHDS and follow the instructions in the Petition of Financial Appeal link.

Steps to a clean room

Cleanliness is the absence of dirt, including dust, stains, bad smells and garbage. Cleaning is not only about appearance, but is critical to the overall health and productivity of the hall's residents.

Steps to a Clean Room

  1. Remove all belongings from your room, your kitchen locker, and bike storage.
  2. Take out your trash and recycling to the appropriate receptacles.
  3. Ensure all original furniture is in the room. You are responsible for all missing or broken furniture.
  4. Completely clean your room.
  5. For your room, cleanliness upon checkout includes, but is not limited to:
    • All room surfaces wiped down (i.e. window sill, desk top, walls, etc.).
    • Floor is swept and mopped or vacuumed.
    • Wardrobe and dresser are emptied and wiped down.
    • Room door, ceiling, and walls are free of tacks, tape, adhesive strips, moon / stars / comets.
    • Mattress is wiped down and bed is assembled correctly.
    • Room window has the screen in place and is free of stickers, smudges, cobwebs, etc.
    • All furniture is clean and in the condition that was noted upon check-in. Discrepancies may result in fees being assessed.
    • Trash and recycling bins have been emptied and are clean inside.
    • Toilet, shower, and sink surfaces are all wiped down.
    • Garbage disposal is cleaned with soap and water (if applicable).
    • Stove range is wiped down (if applicable).

Potential Fees: Failure to follow checkout procedures may result in an improper checkout fee of $50.00 or a cleaning fee up to $250.